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Browsing Category : "Ms-Word"
  • Word Short Keys

    By Adhyan Guruji → Monday, May 15, 2023

    Word Short Keys - ALL

    Ctrl + A: Select all content in the document.
    Ctrl + B: Apply or remove bold formatting.
    Ctrl + C: Copy the selected text or object.
    Ctrl + D: Open the Font dialog box.
    Ctrl + E: Align the text or object to the center.
    Ctrl + F: Open the Find dialog box.
    Ctrl + G: Go to a specific page, section, or line.
    Ctrl + H: Open the Replace dialog box.
    Ctrl + I: Apply or remove italic formatting.
    Ctrl + J: Justify the text or object.
    Ctrl + K: Insert a hyperlink.
    Ctrl + L: Align the text or object to the left.
    Ctrl + M: Indent the paragraph.
    Ctrl + N: Create a new document.
    Ctrl + O: Open an existing document.
    Ctrl + P: Print the document.
    Ctrl + Q: Remove paragraph formatting.
    Ctrl + R: Align the text or object to the right.
    Ctrl + S: Save the document.
    Ctrl + T: Create a hanging indent.
    Ctrl + U: Apply or remove underline formatting.
    Ctrl + V: Paste the copied text or object.
    Ctrl + W: Close the document.
    Ctrl + X: Cut the selected text or object.
    Ctrl + Y: Redo the last action.
    Ctrl + Z: Undo the last action.
    Ctrl + 1: Set single line spacing.
    Ctrl + 2: Set double line spacing.
    Ctrl + 5: Set 1.5 line spacing.
    Ctrl + ]: Increase font size.
    Ctrl + [: Decrease font size.
    Ctrl + Enter: Insert a page break.
    Ctrl + Shift + A: Change the selected text to uppercase.
    Ctrl + Shift + B: Apply or remove bold formatting.
    Ctrl + Shift + C: Copy the formatting of the selected text.
    Ctrl + Shift + D: Double underline the selected text.
    Ctrl + Shift + E: Switch the text direction to right-to-left.
    Ctrl + Shift + F: Change the font.
    Ctrl + Shift + G: Find and replace with formatting.
    Ctrl + Shift + H: Apply or remove highlighting.
    Ctrl + Shift + I: Apply small capital letters.
    Ctrl + Shift + J: Justify the selected text.
    Ctrl + Shift + K: Format letters as small capitals.
    Ctrl + Shift + L: Apply or remove bullet points.
    Ctrl + Shift + M: Remove a paragraph indent.
    Ctrl + Shift + N: Apply the normal style.
    Ctrl + Shift + O: Switch the text direction to left-to-right.
    Ctrl + Shift + P: Change the font size.
    Ctrl + Shift + Q: Apply or remove the paragraph symbol.
    Ctrl + Shift + R: Align the text to both the left and right margins.
    Ctrl + Shift + S: Apply a style.
    Ctrl + Shift + T: Reduce a hanging indent.
    Ctrl + Shift + U: Switch between uppercase and lowercase letters.
    Ctrl + Shift + V: Paste formatting only.
    Ctrl + Shift + W: Underline words but not spaces.
    Ctrl + Shift + X: Change the selected text to lowercase.
    Ctrl + Shift + Y: Repeat the last action.
    Ctrl + Shift + Z: Redo the last action.
    Ctrl + Alt + 1: Apply the heading 1 style.
    Ctrl + Alt + 2: Apply the heading 2 style.
    Ctrl + Alt + 3: Apply the heading 3 style.
    Ctrl + Alt + C: Copy the formatting of the selected text.
    Ctrl + Alt + D: Insert the current date.
    Ctrl + Alt + E: Track changes.
    Ctrl + Alt + F: Insert a footnote.
    Ctrl + Alt + H: Replace text with a formatted hyperlink.
    Ctrl + Alt + I: Insert a hyperlink.
    Ctrl + Alt + K: Format as a hyperlink.
    Ctrl + Alt + L: Apply the list style.
    Ctrl + Alt + M: Insert a comment.
    Ctrl + Alt + N: Insert a page break.
    Ctrl + Alt + P: Insert a picture.
    Ctrl + Alt + Q: Remove paragraph formatting.
    Ctrl + Alt + R: Insert a trademark symbol.
    Ctrl + Alt + S: Split the document window.
    Ctrl + Alt + T: Insert the current time.
    Ctrl + Alt + U: Insert a field code.
    Ctrl + Alt + V: Paste special.
    Ctrl + Alt + W: Underline words but not spaces.
    Ctrl + Alt + X: Insert a non-breaking space.
    Ctrl + Alt + Y: Repeat find or Go To.
    Ctrl + Alt + Z: Open the "Zoom" dialog box.
    F1: Open the Help pane.
    F3: Insert an autotext entry.
    F4: Repeat the last action.
    F5: Open the "Find and Replace" dialog box.
    F7: Check spelling and grammar.
    F12: Open the "Save As" dialog box.
    Shift + F3: Change the case of letters.
    Shift + F4: Find the next occurrence of the search text.
    Shift + F5: Move to the previous revision.
    Shift + F7: Open the Thesaurus.
    Shift + F12: Save the document.
    Ctrl + Shift + F3: Create an AutoText entry.
    Ctrl + Shift + F5: Edit a bookmark.
    Ctrl + Shift + F7: Update linked information in a Word document.
    Ctrl + Shift + F8: Resize the active window.
    Ctrl + Shift + F9: Remove a field code.
    Ctrl + Shift + F11: Lock a field.
    Ctrl + Shift + F12: Print the document.
    Ctrl + Shift + F2: Print preview.
    Ctrl + Shift + F3: Cut to the Spike.
    Ctrl + Shift + F4: Close the Word window.
    Ctrl + Shift + F5: Edit a bookmark.
    Ctrl + Shift + F6: Switch between open Word documents.
    Ctrl + Shift + F7: Update linked information in a Word document.
    Ctrl + Shift + F8: Resize the Word window.
    Ctrl + Shift + F9: Unlink a field.
    Ctrl + Shift + F11: Lock a field.
    Ctrl + Shift + F12: Print the document.
    Ctrl + Shift + G: Open the "Word Count" dialog box.
    Ctrl + Shift + H: Apply hidden text formatting.
    Ctrl + Shift + J: Change the text case to lowercase.
    Ctrl + Shift + L: Apply the "List
  • Design Tab - MS-Word

    By Adhyan Guruji → Monday, September 28, 2020


    Design Tab


    ·         Document formatting




    o   Themes – Theme is a set of different color and style of font, if we already applied any style from the Home tab and change the theme from Design Tab, it show different look and make document look change instantly.

    o   Colors – change only theme color if already color applied.

    o   Fonts – change only font color.

    o   Paragraph Spacing – change the line spacing of paragraph e.g. Compact, Relaxed, Tight etc…

    o   Effects – if any smart-art create on document it change the outline effect of smart-art.




    ·         Page Background



    Page background section used for add watermark (picture and text), page color and page and paragraph border

    o   Watermark – Add watermark effect on document, it show the text behind the document paragraph, watermark can modify (size, color and its orientation).

    o   Page color – using page color we can fill page by color, pattern, texture and effective color(multi-color) we can set the picture on page background

    o   Page border – set page border and paragraph border, border can customize (border width, border color) and different border art on document can apply.

    Page Layout Tab


    ·         Page Setup



    o   Margins – Set the page margin Normal, wide and narrow for set the data on page

    o   Orientation- change the orientation in Portrait or Landscape mode

    o   Size – Set the paper size according to print, Normal Paper size is A4, Letter, A5, Legal or any other paper size we can set in this section.

    o   Columns – Convert/split document data in multiple columns, maximum 13 column we can set on page.  We can add line between the columns and spacing between columns.

    o   Breaks – Breaks command add page or jump next page in document ( next Page , odd/Even Page or Column Break)

    o   Line Numbers -  it set the line number in margin section and show the line continuously , we can easily count the line of paragraph on document, line number can be remove selected paragraph or restart the line number on each page/each section.

    o   Hyphenation – it automatically hyphenate our text which is not adjust in the line and space auto adjust for next line.


    ·         Paragraph



    o   Indent Indent left move the paragraph from the left margin, and indent right move the paragraph from the right margin.

    o   Spacing -  if we increase Spacing before it add the space above the selected paragraph, and Spacing After add the space after the selected paragraph , Maximum spacing can add 1584 pt between paragraph.



    ·         Arrange



    o   Position- it change the position of object around the paragraph on document.

    o   Wrap Text - it adjust the text around the shape in different wrap option. E.g. Square, Top and bottom, though, In front of text, Behind text etc…

    o   Bring forward / Send Backward – Bring the selected object front side one level using bring forward command , and send object back one level for using send backward command.

    o   Selection pane – In Selection pane section, we can arrange order of object, show/hide single or all object in one go.

    o   Align -  Align the object of selected Multiple Object in Center, right, Left with object align or page align

    o   Group – Join multiple object in Single g object, we can move them all object with single mouse draw.

    o   Rotate – Rotate the object or flip the object in Horizontal/vertical, Rotate Left/Right.

  • Insert Tab MS-Word Tutorial

    By Adhyan Guruji → Sunday, September 27, 2020


    •             Pages


    Section used for creating stylish cover page adds in document or page break easily.

     o   Cover Page We can add a full cover page any section on the document with a title, author, date, and other information about our document. Using save the selection to cover page gallery we can add cover pages and modify or remove them easily.

    o   Blank Page if we want to wrap our text into another page with one blank page we need to add the blank page command.

    o   Page Break (Ctrl+ Enter) insert a new blank page in the document it goes next page without press enters a command.


    •     Table

     In Table , Select boxes for create Rows and Column , Maximum 10 column and 8 Rows can create using boxes , and with Insert table command we can create maximum 63 column and 32767 Rows in single document. Draw table use for custom table e.g. for bill and any other table related drawing. There is many other option after create a table some as follows:

    o   Different table style with a border or no border design

    o   Using draw table and erase, customize table easily

    o   We can arrange table data in Ascending/Descending order

    o   Simple the calculation formula for Sum. Average can apply using (Ctrl+F9) apply formula and run formula by F9 Key

    o   Table data alignment , Cell Margin, Autofit our table data

    o   Merge cells convert the column into a single cell

    o   Re-assigne column the width and row height

    o   Split table any position that conver our table into multiple tables.

    •              Illustration

    o   Picture Picture Command is used for place images from the computer drive into the document and Format Tab open for picture setting. Using the Format tab we can adjust our picture for the following points

      Remove the Background area.

      Correction picture colors (Brightness and contrast)

    -  Add artistically effect on picture/picture effect (Shadow/ Reflection / glow…)

    - Add Picture border / Picture layout (Title Apply) / Position of the picture and how to adjust text using wrap Text command. Wrap on the picture can easily move pictures anywhere if the image locked (not move).

    Crop Picture / Resize picture / Picture orientation

    o   Online Picture – Use to insert any picture online (Internet must be connected for this command)

    o   Shape we can insert the readymade shapes into our document. E.g. Arrow shape, flow chart, starts, and banner, etc… when we draw shape on documents its related Format tab open for shape setting. Using the Format the tab we can adjust our Shape fill, Shape outline color, and apply differently shape effects with Format Tab.

    o   Smart Art – Represent our work with Diagram (different style List, Process, hierarchy etc…). Design Tab helps us to manage our diagram color, Layout, add shape if needed, and different Smart art Style for manage our diagram.    

    o   Chart – Chart helps us to show our table data in different chart style, Chart can be created in Column Type, Bar Type, Line Type, and many other available. Design and Format tab open while any chart design. With the help of Design Tab command we can Do

               - Different chart style
    - Switch data in Row to Column
     -  Select Data (Range – How much data show in Chart Area)
    - Edit our Table data (Add / Delete) more row and column, Automatically adjusted in the chart
    - Add Different chart Elements and change the chart type easily

    o   Screenshot it helps us to add a snapshot of an active window into the current document.

    •              Links

    Links section helps us to create links between document and any other web address.

    o   Bookmark (Ctrl+ Shift + F5)Bookmark is a specified location in our document which is created after place a cursor or selection of text in the document. It works with a hyperlink to show the current location of the bookmark, it can be modify or delete.

    o   Hyperlink (Ctrl+ K) - This command provides the facility to link any bookmark (firstly create bookmark), document or any other web address (website link). Hyperlink open the link with Ctrl+ Mouse Click.


    •      Cross Reference – Cross  reference is auto-linked of heading , bookmark, table, or any other caption create, place a cursor, and insert reference type for link cross-reference.

    •                   Comments / Header and footer


    o   Comments (Ctrl+ Alt + M) - comments is used add a note about any word or para, it can be as a contact number, address or any other note.

    o   Header / footer It helps us to repeat content on every page e.g. Document title, any company name or logo can be a repeat, Header used for declare Top area and Footer for declare bottom area of the document. (Header and footer can apply by double click in the margin area of top and bottom)

    o   Page number – Page number helps us to arrange our document pages, it can be in Number format, alphabet, and roman format. Top of the page apply for the page number in the top area with left, center, and right alignment and same for Bottom of page area alignment.

  • Home Tab MS-Word Tutorial

    By Adhyan Guruji →



    Home Tab

    •  Clipboard


    Clipboard contains Copy and Cut data in the Clipboard section, if we copy different-different text and want to paste all or any single text using the clipboard area. In the Clipboard section

    o   Cut (Ctrl+ X) used for clear Selected data,

    o   Copy (Ctrl+ C) is used for copy Selected data in memory,

    o   Paste (Ctrl+ V) is used for re-print copy or cut data and

    o   Format painter Icons paste formatting from one text to another text. Cut and Copy active when Data is selected. 


    •   Font  


    Font Section contains Formatting Commands which is applied to the selected text.

    o   B (Ctrl+ B) is used for BOLD (Strong) Text,

    o   I (Ctrl+ I) is used for Italic (Slant letter to Right),

    o   U (Ctrl+ X) is used for Underline Word and there is more options for underline.

    o   Increase/Decrease the Font size Minimum 1 and Maximum 1638 size.

    o   Font Type (Calibri (Body)) Show the current font we change different Font type e.g. Arial Black, Calibri, Cambria, and Times new roman is a different font type.

    o   Font color, highlight color, Change case (Upper Case, Sentence case or Lower Case) of the word, Text effects, Strikethrough on word, SuperScript (92), and Subscript (H02) for the selected text. At last, if we want to remove/clear formatting we use the Clear all Formatting (Ctrl+ Spacebar) command.

    •            Paragraph


    The paragraph Section consists of Bullet and numbering Commands, Alignment Related commands, Data Orders (Ascending/Descending), Line spacingshade Color and Borders command.

    o   Text Alignment – Center (Ctrl+ E), Left (Ctrl+ L), Right (Ctrl+ R) and Justify (Both side equal) - (Ctrl+ J) Selected Data

    o   Line Spacing – Set the Paragraph line Spacing (1.15) Normal Spacing, Maximum line spacing we can set on Paragraph (1584 PT).

    o   Shade color is used to fill color in current line or selected data

    o   Borders – Using Border we can apply border for all direction on selected text, or can apply on Top/bottom/left and right- (Anyone)

    o   Bullet – Bullet arrange our selected data in unordered-list, here we can set different symbol list on selected data.

    o   Numbering – Numbering arrange our selected data in the ordered list can be in Digit, Roman, or alphabetical order.

    o   Multilevel List – if we organize Multilevel List data e.g.

    Tense and its Parts with Subparts Organize with help of increase/Decrease Indent.

    1.       Tense

    a.       Present tense

                                                                                                      i.      Present indefinite

    o   Increase/Decrease Indent – Change the indent/level of the current line or selected data using increase Indent. If decrease the level of selected text use decrease indent command.

    o   Sort - Arrange the selected data in Ascending/Descending order.

    o   Paragraph Mark - it shows the hidden data on the document.

    E.g. Hidden Tab space, Enter or Space, or any other Hidden data. If we want to hide data it can hide by using - (Ctrl+ Shift + H) Key.

    •      Style


    o   Using Style we can format (Color-Size-Font Type or any other font Style) our text, there are many predefined styles available in style section.

    E.g. Heading 1, Heading 2, or any other Style

    o   We can create our own Style by formatting text and select formatting data, click on Create a Style in Style Section.

    o   Style can be modified (Color/Font etc...) or can be delete if not required.

    •           Editing

    Editing section Consist Find, Replace and select commands to modifying text in our document.

    o   Find – If anyone wants to search/find any word in our document, we easily find with Navigation search, type here target word, and find related records.

    -Short Key for Find Using (Ctrl+ F)

    -Advance Find Section we can find


    Match case data, or Whole word only data

    Goto Command (Ctrl+ G) – Jump to another page if more than 1 page inserts in the document.


    Replace – if we replace any text in a selected or whole paragraph, we can easily replace a single word by a word or replace all word In 1 time using the Replace command (Ctrl+ H). Here is some example of replacing the word into this word.

    o   Select –

    Select ALL - if select all data click on Select All (Ctrl+ A) command it select the entire document.

     Select-Object – it is used to select any object with mouse draws from the document.

     Select Text (Similar formatting) - it select the whole data which is the same formatting found on the document.

      Selection Pane – Hide/ Show any object or image draw on the document.